Head of Programmes in Iraq
Job Title: Head of Programmes for Iraq country program
Starting date: ASAP
Contract Length: 18 months with the possibility of extension
Exact Job Location: Erbil with frequent travel to the field
Reports to: Country Director
People in Need (PIN) is an international, non-profit organization established in early 1990s in the Czech Republic. Since then, PIN has grown to be the biggest organization of its kind in post-communist Europe and currently provides humanitarian and development assistance in over 20 countries worldwide.
PIN draws on extensive past experiences and lessons learned across many emergency and post emergency contexts to design, implement and monitor quality programming; and has been active in Iraq since 2003, most recently across Education, Shelter/ NFI, WASH and Cash assistance. Current and past donors include ECHO, IHF, GIZ, EC, UNESCO, UNICEF, Czech and Slovak MFA. Pin currently has over 100 employees and offices in Erbil, Duhok, Ninewah, Salahaddin and Anbar.
Head of Programmes works closely with Country Director on management and development of PIN Iraq humanitarian, early recovery and development programmes portfolio. He/ she is together with Programme Managers responsible for PIN Iraq response efforts to develop and implement programmes that contribute to improved situation on the ground, achieve the greatest possible impact, and hold PIN accountable to beneficiaries, government, donors and partners. Furthermore, Head of Programmes ensures quality of and synergies among existing and new programs, provides support and assistance in donor communication, liaison with government and external representation.
Head of Programmes reports to PIN Country Director in Iraq. He/ she has delegated management responsibility for Programme Managers/Coordinators and MEAL. Head of Programmes works closely with Operations Manager, Security Manager as well as Desk Officer, Relief and Development Department (RDD) Management, Knowledge and Learning Department (KLD), external consultants and other key staff.
The main tasks and responsibilities are:
- Taking the lead in expansion of PIN’s operations to new areas (possibly Kirkuk and Salahaddin governorates)
- assisting with assessment preparation, planning and conducting assessments in new areas;
- liaising with main stakeholders present in these areas (INGOs, LNGOs, UN agencies, local authorities, etc.);
- suggesting appropriate response to the existing needs and supporting its implementation.
- Ensuring quality of project proposals and external reporting
- ensuring proper consultation with partners and donors;
- coordination of project proposals’ / reports’ preparation at the mission level, supporting of writing process and/or project proposals’ / reports’ review.
- Providing support during implementation:
- assisting with preparation of project / program work plan and following the progress throughout implementation;
- facilitating planning session 3 months before end of each project to ensure successful finalization of the project;
- ensuring coherence between ongoing projects and PIN’s strategy;
- supervising fulfilment of contractual obligations towards donors according to donor guidelines.
- Establishing strategic partnerships with selected partners:
- Ensuring that due diligence process is in place with local partners in cooperation with the partnerships focal point
- Suggesting steps towards capacitating local partners.
- actively participating in strategic discussions of organizations and bring in PIN´s experiences as well as vision;
- presenting best practices and lessons learnt to donors, partners and other key stakeholders;
- representing PIN at government, donor, partner and other relevant events in coordination with CD and PMs;
- ensuring the same voice during the external coordination by doing necessarily consultations within the team.
Quality of PIN programmes
- Assisting the CD in formulation of Iraq programme strategies and overall country strategy;
- Ensuring inclusion of mainstreaming issues (protection, gender, child labour etc.) into all phases of PCM;
- Ensuring cost-effectiveness and transparency of PIN projects;
- Promoting synergies among PIN programs, organize regular program management meetings;
- Promoting of sharing of experiences and lessons learnt within the programs.
- Ensuring that programs are designed and implemented with a clear analysis and understanding of security management priorities in close coordination with Security department and CD;
- Ensuring that all the security recommendations made by CD and security department are fully incorporated in the implementation of activities;
Acting as a member of the mission’s Incident Management Team (IMT)
Head of Programmes assists Country Director with:
Representation of PIN programs in Iraq towards partners and donors:
- With consultation of CD, ensuring coordination of PIN´s programmes with partners and donors in a way that fosters linkages, resource and information sharing and avoids overlapping
Staff management and capacity development
- Mentoring and contributing to environment conducive to professional growth and development of program staff at all levels (taking regular part at the program coordination meetings, giving feedback to the teams when visiting field / project activities, promoting inclusive management, providing understanding and empathy, etc.);
- Ensuring that all staff have job descriptions which are properly understood and work performed accordingly;
- Ensuring individual action plans of the staff and their regularly performance appraisals are in place;
- Continuously working on capacity development of senior management staff.
- Solid leadership and staff management skills, with a record of managing large, diverse teams and contributing to the capacity building of national and international staff;
- Experience within the region and understanding of local dynamics highly preferred;
- Demonstrated capacity in securing institutional funding from donors: OFDA, ECHO, EuropeAid, UN agencies, DFID, GAC, etc.;
- Familiarity with conflicts settings, experience with working in insecure environments a significant advantage;
- Strong critical analysis and problem solving skills;
- Fluent English both spoken and written (Arabic is an advantage).
- Start –up salary 3.550 – 3.660 EUR (before taxation, including per diem)
- Possibility to gain interesting working experience within a professional, internationally recognized NGO;
- Reimbursement of costs of visas and vaccinations;
- Medical helpdesk and psychological consultation available online;
- Travel medical insurance relevant for war zone;
- Reimbursement of travel expenses to the country of residence once per every 6 months;
- Travel benefits in the form of two regional flight tickets per year;
- Accommodation in PIN guesthouse or housing allowance;
- 25 days of paid leave per year